Privacy Policy | KODE Recruitment

Privacy Policy.

KODE is a trading name for Sonder Group Ltd.

Sonder Group Ltd (Company number: 8548560) is committed to protecting and respecting your privacy.

This Privacy Notice (together with any other documents referred to herein) sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purpose of the General Data Protection Regulation (“GDPR”) the Data Controller is Sonder Group Ltd. Our nominated representative is Claire Coppard.

Information we collect from you

We collect and process some or all of the following types of information from you:

Information that you provide when you apply for a role, or through correspondence with us. This includes information provided through an online job site, via email, in person at interviews and/or by any other method.
In particular, we process personal details such as name, email address, address, date of birth, qualifications, experience, information relating to your employment history, skills and experience that you provide to us.
If you contact us or if we contact you, we may keep a record of that correspondence.
Details of all actions that you carry out through the use of the Services.

Information we collect from other sources

We may collect publicly available information about you that you have published on the Internet – this may include sources such as LinkedIn and other social media profiles.

We may also search various databases, which may include your personal data, to find possible candidates to fill our job openings. Where we find you in this way we will obtain your personal data from these sources.

How we might use your information

Lawful basis for processing

We rely on legitimate interest as the lawful basis on which we collect and use your personal data. Our legitimate interests are the recruitment of staff for our Customers/Client’s business. We are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003

Purposes of processing

We use information held about you in the following ways:

To consider your application in respect of a role for which you have applied.
To consider your application in respect of other roles.
To communicate with you in respect of the recruitment process.
To communicate with you in respect to our services.
To enhance any information that we receive from you with information obtained from third party data providers.
To find appropriate candidates to fill our Customers/Client’s job openings.

How We Store Your Personal Data

Security

We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.

Where we store your personal data

Where we store your personal data in our own systems, it is stored on our secure servers within the EEA.

The data that we collect from you and process may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. By submitting your personal data, you agree to this transfer, storing or processing.

In particular, your data may be shared with our Customers/Clients in the USA as well as in the EU. The USA does not have the same data protection laws as the United Kingdom and EEA. If you would like further information please contact us (see ‘Contact’ below).

How long we keep your personal data

We will hold all the data for 5 years.

Your personal information will be deleted upon receipt of a written request by you (or another person engaged by you) to us.

Your rights

Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:

access to your personal data and to certain other supplementary information that this Privacy Notice is already designed to address
require us to correct any mistakes in your information which we hold
require the erasure of personal data concerning you in certain situations
receive the personal data concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
object at any time to processing of personal data concerning you for direct marketing
object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
object in certain other situations to our continued processing of your personal data
otherwise restrict our processing of your personal data in certain circumstances
claim compensation for damages caused by our breach of any data protection laws.

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.

If you would like to exercise any of those rights, please:

contact us using our contact details below
let us have enough information to identify you,
let us have proof of your identity and address, and
let us know the information to which your request relates.

How to complain

We hope that we can resolve any query or concern you raise about our use of your information however The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.

Contact

All questions, comments and requests regarding this Privacy Notice should be addressed to hello@kodelondon.com